Sample Short Term Consulting
This Sample Agreement can be adjusted to meet your
needs. We propose that a short term agreement is an
appropriate starting point in any potential relationship. Our goal is to
establish a long term relationship that will be of mutual benefit. In
order to understand your project, and for you to understand our capabilities,
one or two meetings, and an exchange of information is necessary.
Confidentiality agreements or other necessary contracts can be agreed upon once
the parties have established that they desire a continuing relationship.
Agreement for Short-term Consulting Services
On (DATE OF CONTACT) VISION FIBER, a wholly
owned division of KP Products Inc, which also does business as Vision Paper
(herein VF) was contacted by (INITIAL PERSON OF CONTACT) of (COMPANY
NAME AND LOCATION ARE INSERTED HERE) (herein "Client").
(INSERT BACKGROUND INFORMATION ABOUT INITIAL
CONFERENCE CALL HERE) The substance of that conference call was related to
the possibility of enlisting the experience and advisory services of VF in
support of the Client’s desire to utilize kenaf or other nonwood fibers in certain manufacturing
operations. At the conclusion of that phone conference Client has invited VF to
submit a proposal for initial services to define mutually agreeable and
beneficial business services in furtherance of each of the party’s goals. The
following defines VF’s proposal to the Client.
1. Parties to the Agreement
This is an Agreement reached between Client and
Vision Fiber, PO Box 20399, Albuquerque, NM 87154, (herein VF), for the
provision of consultancy on the concept of utilizing kenaf or other nonwood
fibers as Client's
manufacturing raw materials. VF will provide consulting services to Client as
1 a) Consultant under this Agreement is Mr.
Thomas A. Rymsza. Nothing contained herein shall be construed to create an
employee/employer relationship between the parties.
2. Duration of Agreement
This Agreement is effective on the date signed
below, and continues for a period of 60 days. This Agreement can be extended
or otherwise modified in writing upon the agreement of both parties.
3. Objectives of this Agreement
VF’s principal, Thomas A. Rymsza, will travel to (INSERT
LOCATION OF MEETING PLACE) for up to ____ days of meetings with Client
and their representatives. An itinerary will be attached to this Agreement
(Exhibit A) upon execution.
VF will be prepared to give three specific and
comprehensive PowerPoint™ presentations on the following topics;
Cultivation Issues – A discussion on kenaf and other nonwood fibers, and
typical agricultural methods.
Manufacturing Issues – on handling, storage, processing and
Commercial Issues - provide consulting on the feasibility and scope of
establishing kenaf or other nonwood fiber based business(es) suitable to
Clients resources and capabilities.
The specific order of the presentations will be
agreed upon in the attached Agenda.
Vision Fiber and Client will have discussions during
and after the presentations to identify challenges and opportunities
associated with the project. Vision Fiber will provide substantial
advice and information to the Client during these discussions.
Following the meetings and within 21 days, VF will
produce and deliver a Preliminary Evaluation Report for this consulting
service. The report will be delivered as an attached file to email, and may
consist of from three to seven pages.
Note: Client acknowledges that VF is not fully
knowledgeable in the regulations or other aspects of (INSERT COUNTRY NAME
HERE) laws regarding labor, environmental regulations, agricultural
regulations, and equipment import restrictions, etc. VF’s recommendations
regarding environmental compliance (waste water treatment, air pollution,
etc.) or equipment or other support services will be based on VF’s
understanding of U.S. EPA regulations.
Client acknowledges that this initial consulting
visit and the subsequent report will not include specific engineering
details or information which VF considers to be proprietary or confidential.
Agreements can be developed subsequently that may provide for such
information if the parties agree to a continued relationship.
4. Financial Support – In consideration for the services proposed. Client
agrees to compensate VF as follows:
Consulting Fees – Client will pay VF for time spent in meetings and
in preparation and follow-up at a rate of $150.00 US per hour or $1,200 per
day, whichever is less. A cap may be agreed to by mutual consent of
Travel Costs – Client will pay all travel costs associated with any
trips. VF agrees that air travel within the U.S. will be
booked at economy class. International flights will be booked at Business Class. VF
will make every effort to minimize travel costs, and suggests that advance
planning and agreement will serve to minimize airfare rates.
Travel Time – Client will pay VF $500 per day for time spent in
transit between Albuquerque, NM and (INSERT COUNTRY HERE), and back.
Lodging, Meals and Miscellaneous expenses – Client agrees to either
pre-pay or reimburse VF for all documented expenses related to the proposed
trip, including Internet Access and/or necessary communications charges.
Estimate of Expenses –
(AIRFARE, HOTELS, MEALS, AND HOURLY BILLINGS WILL BE
INSERTED HERE ONCE AN AGREEMENT OF SCHEDULE IS DETERMINED.)
5. Payment Terms
Client will provide, in advance by Electronic Funds
Transfer, a lump sum deposit of US $_______. This deposit will constitute a
pre-payment for the said services and travel costs, payable at least 14 days
in advance of the travel date. If payment is made 30 days in advance, travel
costs can typically be minimized, especially airfare. Client further agrees to reimburse VF for any
charges submitted, with appropriate documentation, for any expenses or
services charges in excess of the deposit amount within 15 days of receiving
an invoice for said charges or services. In the event that the total charges
are less than the deposit amount, the remainder can be credited to the
Client’s ledger, if the parties agree to continue discussions, or will be
refunded to the Client in the event that the parties decide to discontinue
6. Miscellaneous Provisions
Venue – This Agreement shall be governed by the laws of the State of New
Any later discovered liabilities regarding service taxes, or other fees
or charges related to the provision and delivery of these services,
exclusive of those governed by US law, shall be payable by the Client.
All units of measure and currency shall be based on US values and
measures. Conversion to local values can be provided on request.
7. Force Majeure
In the Case of "Force Majeure", the party affected
will notify the other party. Neither Party will be deemed to be at fault of
their obligations while performance thereof is prevented by "Force Majeure".
No indemnities will be claimed by either Party in the case of "Force Majeure".
In the case that "Force Majeure" lasts continuously for more than two months,
both parties will agree on the necessary arrangements for the further
implementation or termination of any agreements between them.
8. Entire Agreement
This document constitutes the entire Agreement
between the Party’s and is acknowledged and agreed to as evidenced by
(INSERT SIGNATURE LINES HERE)